Mississippi County libraries offer notary services

Tuesday, February 24, 2015
Manila Public Library branch manger Mary Alice Ketchum talks about all seven Mississippi County Library System locations offering notary public services. (photo provided)

The Mississippi County Library System is now offering notary public services at all seven of its locations. "This is another service we are able to provide to help better serve our patrons," Kevin Barron, director of the Mississippi County Library System, said. "All seven of our library branches now has at least one notary."

Mary Alice Ketchum, branch manager of the Manila Public Library, explained that a representative from each Mississippi County Library System branch recently filed their application to become a notary at one of the Mississippi County courthouses. "It cost us $25 per person for the application," Ketchum explained. "They sent our applications off and we each got certificates, which are good for 10 years, sent back to us. There is not a test but there are a lot of regulations. We have a Notary Public Handbook and a guide that we use to follow all the requirements. We are doing that because if the proper procedure is not followed your document may not be accepted and the notary that did it can be fined. So it is important that we do everything right."

The notary public service costs $5 per document and it is highly recommended that those needing the service call in advance to make sure the notary is going to be available. Library locations are in Blytheville, Osceola, Keiser, Leachville, Luxora, Manila and Wilson. Each library location's hours and phone numbers can be found online at www.mclibrary.net.

Ketchum explained those wanting a document notarized can have their document completely filled out before they come to a library location, but it must not be signed. Also each person whose name is on the document must be present and have identification. Photo I.D. such as a driver's license is preferred.

"They will also take an oath saying that everything in the document is correct and the notary will scan through the document to make sure everything is filled out," Ketchum said. "We have to have the name and address of each person on the document for our record book. If we feel someone is not capable of understanding the document we will not notarize it."

Ketchum said the library notary publics can notarize most documents but can not notarize photocopies of vital records such as birth certificates, death certificates or passports. They also cannot notarize photocopies of public records such as marriage license, divorce decrees or court orders.

"If all parties are present, have proper ID, take the oath and the document is filled out I will stamp my name and my seal on it," Ketchum said. "We can tell you everything you need when you call. We are happy that we are able to offer this service to patrons throughout the county."

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